Arguably Gmail is most used email service among internet users of any region. The reason why users use Gmail is ease of access and reliability. Also, many of the Organizations use Google Apps as their Email service provider. Certainly there are some features that makes Gmail an extra ordinary email service and it is a perfect solution for your daily email needs. In this article you’ll get to know about how to use Gmail more efficiently for better productivity and to save your time.
Use Gmail in a better Way
To enable any Lab Feature in Gmail, Go to Gmail Settings and click ‘Labs’ tab.
Mouse Gestures is an Add-on listed in Gmail Labs. It allows you to easily navigate your emails. By using Mouse Gestures you can see your next or previous emails without going back to your Inbox. After enabling Mouse gestures Click on any email then Right Click and move your mouse to right side to see next email and move your mouse to the left to see previous email. You can also jump to next page by clicking Right click and move mouse to right to go to the next page from your Inbox and move your mouse to left to go to the previous page.
You can undo an email that was just sent by you. This Lab feature is very useful when you haven’t included something in your composed email and you’ve sent it. When you send an email Undo send allows you to undo that email but you need to be fast in it. After clicking send button you’ll have few seconds to undo it. I must say still it is very useful, especially for official and professional emails.
Create instant Tables using MS Word
If you want to create a Table that can be sent along with your email, create the table in MS Word and copy-paste it to your compose box.
First, Create a Table in MS Word.
Copy it and Paste it into your Compose box. Also, you can add formatting to the table to make it attractive.
Filters and Labels
It is always recommended to create filters for your emails so that they’ll be delivered to a specific label. For example if your want to receive all your Facebook related mails separately in a label and not in Inbox, then you can create a filter to do the same.
To create filter click on ‘create a filter link’ next to search buttons.
Lets say you want to separate all your Facebook mails into a new label. To do this first copy the email address of Facebook from the email you’ve got and paste it into from text field in the filter options.
In the next step choose the appropriate options to organize your filters.
Insert Images in the mail body
This feature comes very handy when you want to add some images to mail body, Your attached images will be shown directly in email body. Also, you can link image URLs instead of attaching images.
After enabling this Lab feature you’ll be able to see an icon for adding images to your mail body.
How many times It has happened to you when you’ve sent an email without an attachment? and later you regret. Attachment Alert is not a Gmail Lab feature, In fact it is an automated service included in Gmail. Just Add below mentioned words when you send attachments and If you forget to attach the file, an alert will trigger.
- I have attached
- I’ve attached
- I have included
- I’ve included
- see the attached
- attached file
- See attachment
Send mail as
You can use Gmail to send from your other email addresses. This feature helps you manage your multiple email accounts from the Gmail interface. To enable this feature go to Gmail Settings > Accounts & Import.
Use Web Clips
Web Clips show you news headlines, blog posts, RSS and other feeds and relevant sponsored links, right at the top of your inbox. You can customize these web clips for better relevance of News headlines and Articles. It is always useful to see news and links targeting your niche.
Go to Gmail settings and Click ‘web clips’ tab. There, you can customize the web clips with different categories.